Keep meeting rooms, ballrooms, and breakout spaces in one clear system.
FolkAir lets hotel and conference teams manage enquiries, layouts, suppliers, and payouts from one venue OS.
- Handle corporate, social, and internal events in one pipeline
- Connect spaces with AV, catering, and staffing suppliers
- See availability and revenue across function space and bedrooms
Outcomes
Proposal turnaround
Space utilisation
Built with structured data, live availability, and automated pricing so every conversion keeps your margin intact.
Proposal turnaround
Space utilisation
Supplier leakage
Finance reconciliation
Built for you
What makes FolkAir different.
Inventory
One view of function space
- Map meeting rooms, ballrooms, and breakout spaces by layout and capacity
- Hold and confirm space automatically as proposals move
- Avoid internal clashes with a shared, real-time calendar
Operations
Suppliers aligned with your standards
- Keep AV, catering, and decor suppliers verified and visible
- Attach preferred suppliers to rooms and packages
- Share run sheets and floor plans from one place
Revenue
Corporate-ready approvals and billing
- Capture approvals for minimum spends and packages in-line
- Align deposits, stage payments, and final invoices
- Give finance export-ready summaries per event and account
Demand
SEO that brings planners direct
- Publish SEO pages for meeting rooms and conference packages
- Highlight hybrid, AV, and catering capabilities clearly
- Compete with venue finders on your own terms
How it flows
From first click to payout.
Each step keeps data, approvals, and payments aligned so nothing slips between email threads.
Capture structured RFPs
Turn inbound RFPs and enquiries into a structured brief with dates, headcounts, and space needs.
Design layouts and packages
Propose layouts, catering, and AV options from templates aligned to your hotel or venue.
Confirm suppliers and revenue
Lock in suppliers, minimums, and room blocks, with clear revenue against each event.
Deliver and reconcile
Keep operations, sales, and finance in sync during delivery, then reconcile in one flow.
Proof
“Our sales and ops teams finally see the same version of each event. FolkAir keeps meeting rooms, suppliers, and billing aligned.”
Instant takeaways
- One calendar for meeting rooms, ballrooms, and breakout spaces.
- Suppliers and standards live inside each event, not in inboxes.
- Approvals and billing match what actually happened on-site.
- SEO brings corporate planners directly to your hotel or venue.
Early access waitlist
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Rooms, function space, and flows
See meeting rooms, ballrooms, and bedrooms on one operational canvas.
FolkAir connects space inventory, suppliers, and guest movements so hotel and conference teams share one source of truth.
Conference performance
Business hubs
Is FolkAir a fit for your hotel or conference venue?
Best for
- Hotels and conference centres with multiple function spaces.
- Venues hosting a mix of corporate, social, and internal events.
- Teams coordinating AV, catering, and room blocks across departments.
- Sales and ops currently reconciling events across multiple tools.
Not ideal for
- Properties with a single meeting room and simple requests.
- Spaces that rarely host structured events or conferences.
- Teams that do not need shared visibility across sales and ops.
Weekly playbook: Hotel & conference venues with FolkAir
Most hotel and conference venues use FolkAir to keep RFPs, space plans, suppliers, and revenue in one view.
- 1. Capture and qualify RFPs. Structured briefs collect dates, headcounts, and requirements so sales can respond faster with realistic space and package options.
- 2. Design events with suppliers. Space layouts, AV, catering, and room blocks are planned together, with suppliers and finance seeing the same numbers.
- 3. Deliver and reconcile. Onsite changes, no-shows, and extras are captured in context so final billing matches what actually happened.
