Run multi-client programs, quotes, and itineraries in one pane of glass.
FolkAir gives event and experience agencies a single place to move briefs from idea to reconciled event without losing the thread across clients and suppliers.
- Turn inbound briefs into structured requests across venues and suppliers
- See holds, approvals, and payouts per client and per program
- Give producers and account teams one operational view of every event
Outcomes
Quote turnaround
Supplier leakage
Built with structured data, live availability, and automated pricing so every conversion keeps your margin intact.
Quote turnaround
Supplier leakage
On-time payouts
Client satisfaction
Built for you
What makes FolkAir different.
Discovery
Briefs that travel through the pipeline
- Capture objectives, budgets, and constraints in one structured brief.
- Map briefs to venues and suppliers that actually fit the ask.
- Keep history per client so each new program starts smarter.
Operations
Supplier routing and approvals
- Send structured requests to preferred venues and suppliers.
- Review responses, adjust add-ons, and approve in one surface.
- Keep audit history of what was proposed, approved, and delivered.
Revenue
Commercials and commissions you can trust
- Align fees, markups, and commissions per booking and program.
- See margin by client, event, and supplier without another spreadsheet.
- Give finance export-ready numbers for invoicing and statements.
Insight
Reporting clients feel confident in
- Show event-level performance alongside program-level trends.
- Track response times, conversion, and spend across markets.
- Bring data to renewals and upsell conversations, not anecdotes.
How it flows
From first click to payout.
Each step keeps data, approvals, and payments aligned so nothing slips between email threads.
Scope and qualify briefs
Capture context, goals, budgets, and constraints in a structured way so producers can focus on viable ideas.
Route and shape proposals
Send structured requests to venues and suppliers, then shape proposals with clear options, add-ons, and commercials.
Lock itineraries, commercials, and teams
Hold space, confirm suppliers, and align fees, commissions, and payout milestones in one plan per event.
Deliver, reconcile, and renew
Run the event against that plan, capture changes, reconcile commercials, and feed everything into renewals and case studies.
Proof
“FolkAir gave our agency one place to see briefs, suppliers, and commercials. Producers and account leads finally look at the same version of each event.”
Instant takeaways
- Briefs, suppliers, and commercials share one source of truth.
- Margin and commissions are visible per client and program.
- Producers, account, and finance teams stay aligned on reality.
- Renewals and pitches draw on clean historic performance.
Early access waitlist
Explore FolkAir for event and experience agencies
Share your details to see how FolkAir could sit alongside your current pitch tools, decks, and delivery workflows.
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Briefs, routes, and reconciliations
See every program from first brief to reconciled event.
FolkAir lets event and experience agencies keep briefs, proposals, suppliers, and reconciliations in one system so the work feels joined up for both clients and teams.
Agency portfolio
Key markets
Is FolkAir a fit for your event or experience agency?
Best for
- Agencies running multiple programs across clients and markets.
- Teams coordinating venues, suppliers, and in-house production.
- Shops that care about protecting margin and commissions.
- Orgs currently stitching together email, decks, and sheets.
Not ideal for
- Solo planners handling very occasional one-off events.
- Teams that only book a single preferred venue or supplier.
- Situations where there are no commissions or complex commercials.
Weekly playbook: Agencies with FolkAir
Most agencies use FolkAir as the pane of glass that connects briefs, suppliers, and commercials across the whole portfolio.
- 1. Intake and prioritise briefs. Producers and account leads triage new work against capacity, margin, and strategic fit.
- 2. Route and shape proposals. Structured requests go to venues and suppliers, and proposals are shaped with clear commercials and options.
- 3. Deliver and reconcile. Delivery, changes, and reconciliations flow into reporting so the next pitch starts from a better baseline.
Working with celebrity or talent rosters as well? Explore FolkAir for celebrity & talent managers. Running a large internal events program too? See FolkAir for in-house event teams.
